ORDINARY & SPECIAL MEETINGS OF COUNCIL
Port Pirie Regional Council comprises the Mayor and 9 Councillors, and is the decision-making body on all policy matters. Meetings are held on the 4th Wednesday of each month (with the exception of December) commencing at 6.00pm and are held in the Council Chambers at Council's Administration Centre, 115 Ellen Street, Port Pirie.
Ordinary Meetings of Council scheduled for 2024 are as follows: 24 January, 26 February, 27 March, 24 April, 22 May, 26 June, 24 July, 28 August, 25 September, 23 October, 27 November and 18 December (TBC).
Special Meetings are held when required and notice is published of the date and time along with an agenda as soon as practicable after notice of the meeting has been provided to Council Members.
PUBLIC ACCESS TO COUNCIL MEETINGS
Council meetings are open to the public and attendance is encouraged. At times, if the Council believes it is necessary in the broader community interest to exclude the public from the discussion of a particular matter, in accordance with the requirements of Section 90(3) of the Local Government Act 1999, Council (or a Council Committee), may order that the public be excluded.
PUBLIC QUESTION TIME
The Council will allocate fifteen (15) minutes in the Council agenda for each monthly Ordinary meeting for the purpose of Public Question Time.
Each member of the community wishing to pose a question of Council must do so in writing, using the designated application form at least seven (7) clear days prior to the Council meeting to allow suitable time for it to be included in the agenda for the next Ordinary meeting of Council.
The individual must be present at the meeting at which the question will be put and will be allowed to speak for no longer than three (3) minutes at the meeting.
Applications to participate in Public Question Time together with the procedure that will be followed by Council can be found in Council's Community Engagement Policy.
Prior to submitting a question, individuals should refer to Council’s Complaints Policy and Requests for Service Policy to determine if this is a better avenue to address their concern(s).
PETITIONS
A petition is a formal document to Council containing the names, addresses and signatures of residents. Petitions draw the attention of Council to a particular matter or ask the Council to consider making a particular decision.
The petition must be submitted at least seven (7) clear days prior to the Council meeting to allow suitable time for it to be included in the agenda for the next Ordinary meeting of Council.
How to submit a Petition
The Local Government (Procedures at Meetings) Regulations 2013 (the Regulations) sets out that a petition must:
- be legibly written, typed or printed
- clearly state the request or submission of the petitioners
- include the name, street address, suburb and signature of each person
Once submitted to Council a petition will become a public document and may be published in a Council meeting agenda.
What happens after I submit my petition?
- The Head Petitioner will be contacted to confirm receipt of the petition.
- Petitions received in the correct form will be placed on the agenda for the next ordinary Council meeting.
- Petitioners are welcome to attend the meeting, however can not participate in the debate at the meeting.
- A report is presented to Council at the meeting for consideration.
- Results will be included in the Minutes of that meeting and the Head Petitioner advised of the outcome.
DEPUTATIONS
A deputation may be made by a person or group who wish to appear at a Council meeting to speak on a particular matter. Each deputation is allocated a five (5) minute time limit in which to address the meeting. Elected Members are invited to ask questions after each deputation.
How to submit a Deputation Request
A person wishing to appear as a deputation must provide a written request to the Chief Executive Officer.
Deputation requests can be sent via email to
council@pirie.sa.gov.au or by post and must be submitted at least seven (7) clear days prior to the Council meeting.
What happens after I submit my Deputation Request?
- The Chief Executive Officer (CEO) will advise the Presiding Member of the receipt of a deputation request.
- The Presiding Member will consider the request and advise the CEO of acceptance or refusal of the request.
- The requestor will be advised of the acceptance or otherwise and provided with the details of the time and date of the meeting.
